Sr. Administrative Assistant - Oil, Gas, & Chemical - Texas, Houston

The announced job offer is made public by the firm: Kiewit Corporation and it was included in jobs list the date of: 2022-10-22 in the website greenenergyjobsonline.com.

It is announced that they have a job offer at the category of Mining / Oil / Gas and the jobs location is in the state of Texas at the city Houston, in the country US - at this current ZipCode: 77007

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Requisition ID: 160939 Job Level: Mid Level Home District/Group: Kiewit OGC Engineering Department: Business Management Market: OGC Employment Type: Full Time Position Overview The primary focus of the Senior Administrative Assistant role is to provide a wide range of administrative services for project teams and/or senior managers. To execute this role effectively, the assistant should be a proactive, flexible, adaptable, and self-motivated team player with a high degree of situational awareness, basic technical proficiencies, and an ability to work independently. This role continually requires a high degree of autonomy and collaboration within multiple projects and departments. Administrative Assistants must be able to work effectively in complex and demanding engineering environments while upholding the company's standards and values. They also must exhibit discretion when dealing with confidential matters for executives and consistently maintain a professional, approachable demeanor. A successful candidate must be a capable communicator, fast learner, adept at managing multiple responsibilities and able to work collaboratively with business partners at all levels of the organization. District Overview Kiewit Engineering Group, Inc. is a full-service engineering firm serving oil, gas and chemical markets. Our combined staff of engineers and design professionals have expertise that spans all major engineering disciplines to serve the LNG, midstream, refining, and petrochemical markets. Backed by 130 years of construction experience, our construction-focused engineering focuses on constructability and safety in the earliest phases of projects to ensure on-time and on-budget project delivery. Our rapidly growing oil, gas and chemical team, which includes structural, civil, piping, mechanical, process, process safety, electrical, instrument and control disciplines, is a multi-faceted and leading-edge division of Kiewit with best-in-class technical expertise focused on the EPCC delivery model for dynamic process facilities. Location This position will be based at our Energy Corridor office in Houston, TX. Responsibilities • Provide administrative support to senior administrative assistants and/or project teams or back-up support to other administrative assistants. • Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving and preparing facilities and resources, and arranging offsite meetings as requested. • Maintain contact lists and calendars in Outlook. • Arrange and coordinate travel schedules and reservations. • Reconcile expense reports for meals, travel arrangements, teambuilding activities, and other expenditures. • Maintain various logs, reports and templates. • Maintain a working knowledge of standard software/technology (including I-Pad, etc.). • Assist and/or arrange conference calls. • Copy and distribute correspondence or other printed materials. • Greet scheduled visitors and direct them to appropriate area or person. • Assist managers with planning and scheduling of activities. • Establish, maintain, and update Organizational charts, project rosters, distribution lists, and other project-related documents in SharePoint. • Format technical documents, weekly and monthly reports, meeting notes, etc. as required. Qualifications • 7+ years of administrative experience, industry experience preferred. • Must be organized. This includes time management, being task-orientated, and setting and meeting deadlines. • Microsoft Office proficiency including Word, Excel, PowerPoint, and SharePoint. Teams, Visio experience preferred. • Good attention to detail, with the ability to recognize discrepancies • Ability to work extended hours as needed • Team player with high energy and positive personality • Strong ethics that will reflect positively on the company • Excellent interpersonal skills, ability to establish credibility as a strong performer and ability to work effectively with people at all levels of Kiewit • A high level of intelligence, analytical problem solving, critical thinking, planning and organizing skills • Outgoing and thrives in a fast-paced and changing environment, with the ability to deal with and manage change • Enjoys working with all levels of the organization and supporting a variety of needs • Good listening skills • Strong written, oral, presentation and visual communication skills Other Requirements: • Regular, reliable attendance • Work productively and meet deadlines timely • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment. • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. • FIELD ROLES ONLY May work at various different locations and conditions may vary. _We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off._ _We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law._ Company: Kiewit