Office Assistant/Mail and Print - California, Palo Alto

The announced job offer is made public by the firm: Epiq and it was included in jobs list the date of: 2022-10-22 in the website greenenergyjobsonline.com.

It is announced that they have a job offer at the category of Array and the jobs location is in the state of California at the city Palo Alto, in the country US - at this current ZipCode: 94301

The information residing in this page is not directly announced by our websites, we help users in the intent of finding the jobs they want and redirect them back to jobs8 for apropriate applying to any of the jobs listed on www.greenenergyjobsonline.com.

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

Job Summary:

This role will be critical in helping ensure multiple areas of administrative duties are fulfilled to successfully deliver on our service commitments in a timely and effective manner. Administrative duties may include things like handling and distributing mail, copying, printing, hospitality, reception, filing, or other services defined or outlined in Epiq's service agreement with client.

Essential Job Responsibilities

General

Provide exceptional client service by learning all the necessary details of work requests and then delivering as expected

Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries throughout his/her shift

Answer telephone inquiries, loading/unloading parcels, delivering of parcels, copying, binding, and faxing and guest requests

Due to the cyclical nature of the industry team members may be required to work varying schedules to reflect the business needs of the firm

Mail/Distribution Services

Sort, distribute and meter US mail with knowledge of current postal rates

Ensure all projects have been properly produced and Quality Checked (QC'd) to Epiq's standard

Ensure clients request and the delivery of faxes/parcels in a timely matter in accordance to Epiq's standards

Copy Services

Immediate attention given to clients entering Copy/Mail Center in accordance with Epiq's standard of operation

Accurately produce copy, print and scan projects in accordance to verbal and written instructions

Reception

Work closely with the client's staff to ensure seamless day-to-day operations as the first line of contact with the client's visitors

Answer incoming telephone calls and direct call traffic to the proper person

Greet and announce visitors in a friendly and business-like manner

Various administrative duties as outlined by the Site Manager

Hospitality Services

Coordination and upkeep of client conference rooms, common areas and kitchens

Inspect and ensure that all rooms are clean, stocked with supplies and ready for continual use

Organize and distribute client kitchen supplies

Maintain inventory control and order supplies as needed

Floor Coordination

Responsible for the organization and upkeep of various satellite copy rooms throughout an assigned work area. This includes the stocking of general supplies, delivery of paper, and basic daily maintenance of the copier(s) in that area

Records

Participate with records and information staff in overseeing effective maintenance of records management systems including Interwoven File Creation, RFID File Tagging and Programming, File Retrieval, and Re-Shelving

Qualifications & Characteristics

Someone who thrives at providing exceptional customer service

Excellent communicator (verbal and written) with great organizational skills

Detail-oriented with a knack for exceptional quality service

Ability to quickly and effectively learn instructions and apply necessary skills

Ability to manage multiple tasks

High School Diploma or equivalent

Minimum of 1 year professional level work experience

Successful candidates must be fully vaccinated from COVID-19 as a condition of employment prior to the start date

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.